Hello Zen Organizer!
The beauty of productivity tips and hacks is that there are so many to choose from that you can pick the ones that really help YOU!
So, today, I wanted to talk about some of my favourite productivity tips in the hope that you might find one or two that can work for you as well!
Plan your tasks based on your chronotype
We all have an internal clock that dictates our waking and sleeping patterns as well as our energy level throughout the day. This internal clock is designed to perform specific tasks in specific moments.
By planning your day based on your natural ability to perform one type of task or another at a given moment will allow you to be more efficient and productive without requiring more effort!
Download the free workbook to discover your chronotype and how to plan your days more efficiently based on it:
Batch similar tasks
Batching is a technique that consists of grouping similar tasks together to reduce the number of cognitive switches required by tackling different kinds of tasks one after the other.
If you want to be productive, it's important to reduce the number of times your work gets fragmented between different tasks.
Use time blocking
Time blocking is a technique that consists of dividing your day into blocks for specific tasks. It's great because it combines your calendar and your to-do list all in one place. You can also combine it with batching!
I suggest you use a digital calendar like Google Calendar to do it.
Start by scheduling your appointments and the tasks you must do at a specific time. Then, fill in the rest of the day with the tasks you have to accomplish that day. Don't forget to schedule regular breaks. And don't overbook your day!
The Pomodoro Technique
It's one of the most efficient time management techniques of all time! It consists of uninterrupted 25-minute periods of work, followed by short 5-minute breaks. After four series of 25 minute-work interleaved by 5-minute pauses, you take a longer break of 15 to 30 minutes.
Of course, you can vary the length of work periods and pauses according to your needs and the type of task you're doing. But the important thing is to focus completely on your task during the work period and eliminate all distractions - social media, SMS, phone calls, and emails included!
Listen to episode #4 for a more detailed explanation of batching, time blocking and the Pomodoro Technique!
Do regular brain dumps
I recommend writing down all your ideas, tasks, thoughts, etc., daily somewhere (in a Bullet Journal, for example, or on a page in your favourite note-manager or task-manager) or at least weekly. It will help you free up mental space and energy that you'll be able to dedicate to thinking and creating amazing things for your business.
It will also help you efficiently organize your thoughts, plans, goals, solve problems more easily, generate new ideas, etc.! And ultimately, it will make you less stressed and anxious because you will feel lighter and less overwhelmed in your head.
Listen to episode #6 to learn more about the Bullet Journal and the advantages of having a daily brain dump!
I hope these tips can help you become more productive!
I wish you a zenly organized week,